MISSISSIPPI ELEMENTARY PARENT TEACHER ORGANIZATION CONSTITUTION BYLAWS ADOPTED MARCH, 2004 ARTICLE I: NAME The name of this organization shall be "Mississippi Elementary Parent Teacher Organization" (PTO). ARTICLE II: OBJECTIVES The objectives of PTO shall be: A. To promote the welfare of children and youth in home, school, and community. B. To secure adequate laws for the care and protection of children and youth. C. To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the training of the child. D. To develop between educators and the general public such united efforts as will secure for every child the highest advantages in physical, mental, social, and character education. ARTICLE III: POLICIES Section 1. The program of PTO shall be educational and shall be developed through conferences, committees, and projects. Section 2. PTO shall be non-commercial, nonsectarian, and nonpartisan. It shall not endorse a commercial enterprise or a candidate. The name of PTO or the names of any members in their official capacities shall not be used in any connection with a commercial concern or any partisan interest, or for any other purpose than the regular work of PTO. Section 3. PTO shall not seek either to direct the administrative activities of the school or to control its policies. Section 4. PTO may cooperate with other organizations and agencies active in child welfare, such as conference groups or coordinating councils, provided its representative makes no commitments that bind the group she/he represents. ARTICLE IV: MEMBERSHIP AND DUES Section 1. Any Mississippi community member, parent, or guardian of students enrolled in Mississippi Elementary School and any school district employee who works at Mississippi. Elementary School interested in the PTO objectives who is willing to uphold its policies and subscribe to its bylaws may become a member. There are no dues required. Section 2. The privilege of holding office, introducing motions, debating, and voting shall be limited to a qualified member under the above stipulations. ARTICLE V: OFFICERS AND THEIR ELECTIONS Section 1. A. The officers of PTO shall be President, Vice-President, Secretary, Treasurer, and Event Coordinator. B. Officers shall be elected annually and installed in May. C. Officers shall assume their official duties at the close of the regular meeting in May and shall serve for a term of one year, and/or until their successors are elected. Section 2. A. There shall be a nominating committee consisting of three members appointed by PTO at the February meeting. B. The nominating committee shall select nominees for each office to be filled and report at the regular meeting in March. C. Following the report of the nominating committee, an opportunity shall be given for nominations from the floor. D. Only those who have consented to serve if elected shall be eligible for nomination, either by the committee or from the floor. Section 3. A person elected by a majority vote of the remaining PTO members present after notice of such election has been given shall fill a vacancy occurring in any office for the remainder of the term. In case a vacancy occurs in the office of President the Vice-President shall serve notice of the election. Section 4. The process to remove an officer for cause will require the recommendation to remove by 2/3 of the existing officers at a regularly scheduled PTO meeting. Removal will proceed if 2/3 of the membership present at the next scheduled PTO meeting vote for removal. ARTICLE VI: MEETINGS Section 1. The first meeting of the school year shall be set in the May meeting of the preceding school year. Seven days notice shall be given of a change of date in any scheduled meetings. Section 2. The President may call special meetings of PTO. Seven days notice shall be given prior to such meetings. Section 3. A majority of the members present at any regularly or specially called meeting as provided in these bylaws shall constitute a quorum for the transaction of business at those meetings. ARTICLE VII: DUTIES OF OFFICERS Section 1. The President shall perform the duties listed below and any other duties that may be prescribed in these bylaws or assigned to him/her by PTO. A. Preside at all meetings of PTO. B. Coordinate the work of the officers and committees. C. Rule on parliamentary procedure at all regular and special meetings of PTO. D. Prepare an agenda, which shall be made available at the start of each meeting. Every effort should be made to have the agenda available to be distributed with the minutes from the previous meeting at least three days prior to the meeting. Section 2. The Vice-President shall perform the following duties: A. Perform the duties of the President in absences or inability of that officer to serve. B. Act as an aide to the President. C. Notify members of PTO prior to any regular or special meetings of the organization. Section 3. The duties of the Secretary shall be: A Record minutes of all PTO meetings and provide for their permanent storage. B. Deliver the record of the minutes to the President. C. Perform such other duties as may be delegated by the President. Section 4. The duties of the Treasurer shall be: A. Receive all PTO monies. B. Maintain accurate records of receipts and expenditures. C. Payout local funds in accordance with the approved budget as authorized by PTO. D. Present a financial statement at every PTO meeting and when requested by PTO. E. Prepare a full financial report annually before the May meeting. Upon satisfaction and acceptance by PTO membership, procure signatures of all officers attesting to that acceptance. Section 5. The duties of the Event Coordinator shall be: A. Act as liaison between the event chairs and PTO Board/membership. B. Chair committee to screen and recommend fundraisers and events. Section 6. All officers shall: A. Perform duties prescribed in the parliamentary authority in addition to those outlined in these bylaws. B. Deliver to their successors all official material within ten days following the meeting at which they were installed. ARTICLE VIII: EXPENDITURES Section 1. In general, all expenditures shall be included in the PTO budget maintained by the Treasurer and approved by PTO membership. The Treasurer, subject to availability of funds and appropriate documentation, shall authorize all such expenditures for payment. Section 2. From time to time, proposals for funding may arise that are not included in the PTO budget If such expenditures are less than $100.00 and sufficient funding and documentation exists, the officers may authorize such expenditures by majority vote of the officers. Such proposals shall be forwarded to the PTO Treasurer or President for consideration. Section 3. Proposals for funding which are $100.00 or more and not included in the PTO budget maintained by the Treasurer and approved by PTO membership require special handling. Such proposals shall be forwarded to the Treasurer who then presents the proposal to the PTO officers. If the majority of PTO officers recommend the proposal, the President may convene a special meeting of the membership in accordance with these bylaws. At this meeting, the PTO membership shall approve or disapprove the proposal after discussion and debate of the matter, subject to the availability of funds and proper documentation. ARTICLE IX: COMMITTEES Section 1. Committees shall be created by PTO as deemed necessary to promote the objectives and execute the work of PTO. PTO officers shall appoint chairpersons. Section 2. Committee work commences upon consent of PTO membership. Committees are dissolved upon completion of the task assigned by PTO membership. Section 3. Chairpersons are responsible for reporting status of events and fund raisers to the Event Coordinator. ARTICLE X: PARLIAMENTARY AUTHORITY Roberts Rules of Order Revised shall govern PTO in all cases to which they are applicable and in which they are not inconsistent with these bylaws. ARTICLE X: BYLAWS AND AMENDMENTS Section 1. These bylaws may be amended at any regular meeting of PTO by a two-thirds vote of the members present and voting, providing notice of the proposed amendment shall have been given at the previous meeting. Section 2. A committee consisting of a minimum of three members may be appointed by PTO to submit a revised set of bylaws as a substitute for these bylaws only by a majority vote at a meeting of PTO.
Wednesday, June 19th, 2013