ARTICLE I: NAME
Section 1: Name: The name of this organization shall be known as the “Adams Parent Advisory Council,” hereafter referred to in these bylaws as the “Council.”
Section 2: Composition: The Council shall consist of representatives from the school and community-at-large, to ensure full community representation. It is through the combined efforts of the school and the community, that problems are identified and solved.
 

ARTICLE II: PURPOSE
Section 1: Our primary goal is to assist the young people attending the Adams Elementary School.
Section 2.  To assist in the establishment of direct lines of communication between the school and the community.
Section 3. To develop, under its sponsorship, those programs, activities, and/or classes that best utilize the school facilities.
Section 4. To bring together all people in a cooperative effort to provide needed community services.
Section 5.  To gather information and work toward the betterment of school facilities, park areas, playgrounds and equipment.
Section 6.  To work toward the development of improved human relations within the school and the community.
Section 7. To promote and initiate activities which promote a sense of community.
Section 8.  To collect accurate data concerning neighborhood needs and resources available for meeting these needs.

ARTICLE III: COUNCIL MEMBERSHIP
Section 1.  The Council shall consist of community members from the attendance area, Board officers, the school principal and school staff.
a) Any interested citizen in the community may be a member.
b) The membership roster shall be reviewed and updated by the secretary prior to the October meeting.
c) New members may be added to the roster any time.
d) Only members whose names are on the official roster may vote on Council business.
e) All members are encouraged to serve on at least one standing committee.
f) Any interested parent or community member desiring to join the Council must contact the secretary to be added to the official roster.
 

ARTICLE IV: LEADERSHIP
Section 1.  The leadership of this Council shall be composed of the following elected Board officers:
a) Past-President, President, Vice President, Secretary, and Treasurer.
b) The length of office to be served shall be one (1) year.
c) Board officers may serve more than one term after the expiration of their existing term.
  The Executive Board shall consist of the Board officers and school principal
d) The offices of the Secretary and Treasurer may be held by more than one person.
 
 
 

Section 2. Duties:
a) Past-President.  The Past President serves in the capacity of advisor to the Council. Attendance at the regular monthly meetings is not required. Future, more specific duties may be defined as needed.
b) President.  The president’s duties are those of the chief executive officer. He/she shall preside over the regular monthly meeting of the Council and the Executive Board.  He/she shall be responsible for preparing the agenda and securing a timely dissemination. The President shall also have the authority to sign the Council’s checks.
c) Vice President. The Vice President will move into the President’s position after one year. The Vice President’s duties are those of the President in his/her absence. He/she is to work closely with the President in providing direction for the Council. He/she will oversee the work of the committees and act as a resource as needed. The vice-president will chair the “Programs” committee.
d) Secretary. The secretary shall record the minutes of all meetings of the Council and the Executive Board. These minutes should be read or distributed to all Council members at the next meeting and approved by motion. The secretary will write all correspondence including thank you notes, sympathy cards, etc. The secretary shall be responsible for maintaining the membership roster, adding and deleting names as appropriate. The secretary shall be responsible for creating and maintaining appropriate name tags. The secretary will chair the “Public Relations” committee.
e) Treasurer. The treasurer shall have custody of all funds of the Council; shall keep an accurate account of income, receipts and expenditures, and shall make disbursements as authorized by the Council or Executive Board. A treasurer’s report shall be made at each meeting. The treasurer shall keep the checkbook and sign all checks.

Section 3.  Resignation and Termination.
 Resignation of a Board officer must be in writing and received by an Executive Board officer. A Board officer may be removed by a three-fourths vote of the attending Council Membership for failure to fulfill the duties of the office held, if convicted of a felony, or for misappropriating funds or property of the Council.

Section 4.  Vacancies in Offices.  A vacancy in the office of the President for any reason shall be filled by the Vice President for the unexpired term.  This shall not affect the Vice President ascending into the office of the President the following term.  Other vacant positions shall be filled by special election at the next Council meeting.
 
 

ARTICLE V: NOMINATIONS

Section 1.
The nominating committee shall be appointed by the officers no later than the April meeting and shall consist of a minimum of two (2) Council members. The nominating committee shall prepare a slate of candidates to be ready by the May meeting.  The floor will also be open to nominations and ballots will be handed out at the May meeting. Officers will be installed at the June meeting.  Terms of each officer shall be for one (1) year with the term of office to begin after the June meeting.  Members must be present to vote by ballot.

ARTICLE VI: COMMITTEES

Standing committees shall be Finance, Program, Needs and Resources, and Public Relations.
a) Chairpersons of these committees shall be:  Finance: Treasurer; Program: Vice President; Public Relations: Secretary. Needs and Resources committee will be determined by the Executive Board.
b) Members will be asked in September to sign up for committees for the current school year.

Section 1. FINANCE COMMITTEE: The purpose of the Finance Committee is to:
a) Present the proposed budget in the following manner to the Council in September  for approval at the October meeting.
i. Anticipated income
ii. Review ongoing expenses
iii. Review of Council supported programs and projects
iv. Proposed additional expenditures
b) Decide on fundraisers for the year.
c) Make recommendations for disbursements of funds.
d) Provide guidelines to the Council.
The treasurer shall serve as chairperson of this committee.  The annual budget must be approved by a majority vote of the Council Membership at the October meeting.

Section 2. PROGRAM COMMITTEE: The purpose of the Program Committee is to:
a) Recommend and support programs on a district, school and local level.
b) Enhance, promote and evaluate programs.
c)  Invite special guests
The Vice President shall serve as chairperson of this committee.

Section 3. PUBLIC RELATIONS COMMITTEE: The purpose of the Public Relations Committee is to:
a) Have items of interest concerning Adams School publicized in the local papers.
b) Work with task committees on special events..
c) Suggest and write articles for the community newsletter.
The Secretary shall serve as chairperson of this committee.

Section 4. NEEDS AND RESOURCES COMMITTEE: The purpose of the Needs and Resources Committee is to:
a) Consider new ideas.
b) Get information to support these ideas.
c) Present the ideas and needs to the Council Membership.
d) Compile records on projects and programs the Council runs.
The Chair and members of this committee shall be designated by the Executive Board.

Section 5. TASK COMMITTEES:  These committees shall be formed as needed. Their purposes will be set down in the job description for each of the various committees.

ARTICLE VII: MEETINGS

Section 1. Regularly scheduled meetings will be the first Thursday of the month beginning at 7PM and ending at approximately 9PM.
a) Privileges of making motions and voting will be limited to Council membership
b) Meetings will be conducted using Roberts Rules of Order.
c) Meetings are open to the public
d) A quorum shall consist of a simple majority with a least three (3) members of the Executive Board in attendance.
e) These bylaws may be amended by a simple majority of the Council Membership present at the next regular meeting following the reading of the proposed changes.