Bylaws of the Adams Parents Advisory Council
Modified and adopted November 4, 1999
Revised January 2004
ARTICLE I: NAME
Section 1: Name: The name of this organization
shall be known as the “Adams Parent Advisory Council,” hereafter referred
to in these bylaws as the “Council.”
Section 2: Composition: The Council shall consist
of representatives from the school and community-at-large, to ensure full
community representation. It is through the combined efforts of the school
and the community, that problems are identified and solved.
ARTICLE II: PURPOSE
Section 1: Our primary goal is to assist the
young people attending the Adams Elementary School.
Section 2. To assist in the establishment
of direct lines of communication between the school and the community.
Section 3. To develop, under its sponsorship,
those programs, activities, and/or classes that best utilize the school
Section 4. To bring together all people in a
cooperative effort to provide needed community services.
Section 5. To gather information and work
toward the betterment of school facilities, park areas, playgrounds and
Section 6. To work toward the development
of improved human relations within the school and the community.
Section 7. To promote and initiate activities
which promote a sense of community.
Section 8. To collect accurate data concerning
neighborhood needs and resources available for meeting these needs.
ARTICLE III: COUNCIL MEMBERSHIP
Section 1. The Council shall consist of
community members from the attendance area, Board officers, the school
principal and school staff.
a) Any interested citizen in the community may
be a member.
b) The membership roster shall be reviewed and
updated by the secretary prior to the October meeting.
c) New members may be added to the roster any
d) Only members whose names are on the official
roster may vote on Council business.
e) All members are encouraged to serve on at
least one standing committee.
f) Any interested parent or community member
desiring to join the Council must contact the secretary to be added to
the official roster.
ARTICLE IV: LEADERSHIP
Section 1. The leadership of this Council
shall be composed of the following elected Board officers:
a) Past-President, President, Vice President,
Secretary, and Treasurer.
b) The length of office to be served shall be
one (1) year.
c) Board officers may serve more than one term
after the expiration of their existing term.
The Executive Board shall consist of the
Board officers and school principal
d) The offices of the Secretary and Treasurer
may be held by more than one person.
Section 2. Duties:
a) Past-President. The Past President serves
in the capacity of advisor to the Council. Attendance at the regular monthly
meetings is not required. Future, more specific duties may be defined as
b) President. The president’s duties are
those of the chief executive officer. He/she shall preside over the regular
monthly meeting of the Council and the Executive Board. He/she shall
be responsible for preparing the agenda and securing a timely dissemination.
The President shall also have the authority to sign the Council’s checks.
c) Vice President. The Vice President will move
into the President’s position after one year. The Vice President’s duties
are those of the President in his/her absence. He/she is to work closely
with the President in providing direction for the Council. He/she will
oversee the work of the committees and act as a resource as needed. The
vice-president will chair the “Programs” committee.
d) Secretary. The secretary shall record the
minutes of all meetings of the Council and the Executive Board. These minutes
should be read or distributed to all Council members at the next meeting
and approved by motion. The secretary will write all correspondence including
thank you notes, sympathy cards, etc. The secretary shall be responsible
for maintaining the membership roster, adding and deleting names as appropriate.
The secretary shall be responsible for creating and maintaining appropriate
name tags. The secretary will chair the “Public Relations” committee.
e) Treasurer. The treasurer shall have custody
of all funds of the Council; shall keep an accurate account of income,
receipts and expenditures, and shall make disbursements as authorized by
the Council or Executive Board. A treasurer’s report shall be made at each
meeting. The treasurer shall keep the checkbook and sign all checks.
Section 3. Resignation and Termination.
Resignation of a Board officer must be
in writing and received by an Executive Board officer. A Board
officer may be removed by a three-fourths vote of the attending Council
Membership for failure to fulfill the duties of the office held, if convicted
of a felony, or for misappropriating funds or property of the Council.
Section 4. Vacancies in Offices. A
vacancy in the office of the President for any reason shall be filled by
the Vice President for the unexpired term. This shall not affect
the Vice President ascending into the office of the President the following
term. Other vacant positions shall be filled by special election
at the next Council meeting.
ARTICLE V: NOMINATIONS
The nominating committee shall be appointed by
the officers no later than the April meeting and shall consist of a minimum
of two (2) Council members. The nominating committee shall prepare a slate
of candidates to be ready by the May meeting. The floor will also
be open to nominations and ballots will be handed out at the May meeting.
Officers will be installed at the June meeting. Terms of each officer
shall be for one (1) year with the term of office to begin after the June
meeting. Members must be present to vote by ballot.
ARTICLE VI: COMMITTEES
Standing committees shall be Finance, Program,
Needs and Resources, and Public Relations.
a) Chairpersons of these committees shall be:
Finance: Treasurer; Program: Vice President; Public Relations: Secretary.
Needs and Resources committee will be determined by the Executive Board.
b) Members will be asked in September to sign
up for committees for the current school year.
Section 1. FINANCE COMMITTEE: The purpose of the
Finance Committee is to:
a) Present the proposed budget in the following
manner to the Council in September for approval at the October meeting.
i. Anticipated income
ii. Review ongoing expenses
iii. Review of Council supported programs and
iv. Proposed additional expenditures
b) Decide on fundraisers for the year.
c) Make recommendations for disbursements of
d) Provide guidelines to the Council.
The treasurer shall serve as chairperson of this
committee. The annual budget must be approved by a majority vote
of the Council Membership at the October meeting.
Section 2. PROGRAM COMMITTEE: The purpose of the
Program Committee is to:
a) Recommend and support programs on a district,
school and local level.
b) Enhance, promote and evaluate programs.
c) Invite special guests
The Vice President shall serve as chairperson
of this committee.
Section 3. PUBLIC RELATIONS COMMITTEE: The purpose
of the Public Relations Committee is to:
a) Have items of interest concerning Adams School
publicized in the local papers.
b) Work with task committees on special events..
c) Suggest and write articles for the community
The Secretary shall serve as chairperson of this
Section 4. NEEDS AND RESOURCES COMMITTEE: The
purpose of the Needs and Resources Committee is to:
a) Consider new ideas.
b) Get information to support these ideas.
c) Present the ideas and needs to the Council
d) Compile records on projects and programs the
The Chair and members of this committee shall
be designated by the Executive Board.
Section 5. TASK COMMITTEES: These committees
shall be formed as needed. Their purposes will be set down in the job description
for each of the various committees.
ARTICLE VII: MEETINGS
Section 1. Regularly scheduled meetings will be
the first Thursday of the month beginning at 7PM and ending at approximately
a) Privileges of making motions and voting will
be limited to Council membership
b) Meetings will be conducted using Roberts Rules
c) Meetings are open to the public
d) A quorum shall consist of a simple majority
with a least three (3) members of the Executive Board in attendance.
e) These bylaws may be amended by a simple majority
of the Council Membership present at the next regular meeting following
the reading of the proposed changes.